Get My Free Owner Consultation

Rental Policies

Download Rental Policies (PDF)Rental Application



A. INCOME – Your monthly income must be at least 2 ½ times the monthly rent. Your total monthly obligations must not exceed 80% of your income.  If you are a full time student we will require you to have a co-signer. If you are unemployed or retired you must provide proof of a source of income.

B. RENTAL HISTORY – You must have satisfactory, unbiased rental references from at least 2 years immediately preceding the date or your application. It is your responsibility to provide us with information necessary to contact your past landlord.  Your application will be denied if you have ever been evicted, sued or are in collections with previous landlords.  Your application will also be denied for any reports showing significant complaints of noncompliance. Homeowners must show mortgage payment history, verification of proper maintenance and proof of ownership. 

C. CREDIT HISTORY – Your credit record must currently be satisfactory or incompliance with the credit score policy outlined below.  Bankruptcy and foreclosure does not automatically reject your application. If your credit history shows nonpayment of any rents or leasehold obligations, we will reject your application.


In order to determine credit worthiness, the applicant’s FICO credit score will be obtained. Approval or denial of credit history will be based on the following criteria.  Your credit report cannot be released to you.

Acceptable Credit:675+ Approval at advertised move-in funds amount
Marginal Credit:620-674Approval at advertised deposit amount plus additional move-in funds equal to ½ month rent
Negative Credit:575-619 Approval at advertised deposit amount plus additional move-in funds equal to 1 month rent, other conditions may apply
Unacceptable Credit: < 575 Application will be denied

D. GUARANTORS – If you do not meet one or more of the above criteria, you may be able to qualify for the property if you can get a third party to guarantee your lease. The guarantor must pass the application and screening process described above, except we will deduct the guarantor’s own housing costs before applying his or her income to our income standard. Additional move-in funds equaling one month’s rent will be required on all guaranteed leases. Out of State Guarantors will require additional move-in funds equal to 1 month’s rent paid prior to approval.

E. ROOMMATES – Roommates are considered for a tenancy, however some restrictions apply. Each roommate needs to meet the credit score policy. At minimum, additional deposits and/or a co-signer may be required. An additional administrative fee of $150.00 will be assessed.

F. CRIMINAL HISTORY – Realty Management Associates, Inc. follows the rules and regulations relating to the Fair Housing Acts. Since each applicant has differing history, only after an application is completed can a determination be made. Generally, persons on any sex offender list will be denied. Persons with convictions related to distribution and/or manufacture of controlled substances will be denied. Also any persons that have charges related to the threat of another person/property would be denied. Criminal background checks are conducted as part of the application process.

G. MOVE-IN FUNDS – Advertised move-in funds are available if you have acceptable credit, meet the required income and have acceptable references.  Realty Management Associates, Inc. reserves the right to require additional move-in funds if one or more of the criteria is not met.


We evaluate every application in the following manner. Each individual adult, 18 years or older, regardless of marital status, must submit an application for Rental and answer all questions on the form and provide the supporting documents. We will check your credit report, employment references, and rental references to confirm that our rental criteria are met. If you meet our criteria, we will approve your application. This process can take 1-5 business days depending on the availability of references. In the event of multiple and equally qualified applications, we have a “first completed, first-approved” policy. Delay in processing because of unverifiable references will bump your application and we will consider the next application submitted. We will rent the available property to the first completed application that meets our criteria. From the time an applicant/application is approved, applicant commitment to the property must be made within 3 business days of delivery of the rental agreement to the applicant(s). Commitment by an applicant will take place when all applicants sign the rental agreement, and the applicant pays all security deposits. Failure of an applicant to commit to the rental property with a signed rental agreement by all applicants and paid security deposits within 3 days of the delivered rental agreement may result in another completed application being submitted for screening and receiving the ability to commit to the rental property upon approved screening. A property is not considered rented until the Standard Residential Rental Agreement is fully executed and all required move-in funds are delivered.


Your application will be denied if you misrepresented any information on your application. If misrepresentations are found after the rental/lease agreement is signed, your rental/lease agreement will be terminated.


We fully comply with the federal Fair Hosing Act. We do not discriminate against any person because of race, color, religion, sex, handicap, familial status or nation origin. We also comply with all state and local fair housing laws. 


Properties become available when they are ready to rent. A vacant property will not be deemed available until it has been cleaned and prepared for the new resident. Availability is subject to change at any time. 


To prevent overcrowding and undue stress on plumbing and other building systems, we restrict the number of people who may reside in a property.  We follow the Fair Housing Guidelines; 2 adults per bedroom plus one. Other factors may also be applied to acceptance criteria.


If pets are negotiable at the subject property and an applicant notes that they have a pet(s) on their rental application, a separate pet application will need to be submitted for the pet(s). An invite will be sent to the applicant by RMA to complete this application through ‘Our Pet Policy’ ( The pet application fee is $35.00 for the 1st pet and $20.00 for the 2nd pet. Pet information required for the pet application will be as follows:

  • Animal Name
  • Breed
  • Age
  • Weight
  • Sex
  • Color
  • Picture of Animal

After approval of your application and the pet application(s), you will be asked to sign a separate “Pet Agreement”, which is part of the Standard Residential Rental Agreement that contains our terms for having the pet(s) in the property. You will also be required to pay additional move-in funds for the pet(s) that are refundable at the conclusion of the tenancy.  The move-in funds required for one animal is $750.00 and $1,000.00 for two animals. Of these move-in funds, $200.00 will be non-refundable to accommodate the pet tenancy. In addition, “pet rent” will be assessed each month, plus routine inspections. We do not accept more than two pets, animals that are larger than 50 pounds and dogs that are deemed “dangerous breeds” by insurance industry standards. Some “pet negotiable” properties may have different species and weight requirements. Please reference the rental advertisement for more information.

Many home insurance policies include exceptions in coverage for liability when it comes to dog breeds that the insurance industry has deemed to be dangerous. Dogs listed on these insurance dangerous breed lists DO NOT reflect RMA’s opinion on what dog is or is not dangerous. To help ensure RMA property owners are in compliance with their home insurance policies, RMA by policy denies pets with-in a property that are listed on a majority of insurance provider’s “dangerous breed” list. RMA comprises this list using nationally recognized journalism:

When RMA receives an inquiry/application to rent an available rental property, dogs under the following breeds will be automatically denied:
• Doberman Pinscher
• Pit Bull
• Rottweiler
• Chow Chow
• Wolf Dogs and Wolf Hybrids
• Presa Canario (Canary Dog)
• Akita
Dogs listed on the breed list above, will be automatically denied when a current tenant requests to have a dog added to their tenancy as a pet.


If service/support animal(s) are noted on the rental application a separate service/support application will need to be submitted for the animal(s). An invite will be sent to the applicant by RMA to complete this separate application through ‘Our Pet Policy’ ( There is no fee to review this application, but documentation will be required of the applicant and their health care provider. After approval, you will be asked to sign a separate “Service/Support Animal Agreement”, as part of the Standard Residential Rental Agreement.

Service/Support Animal information required will be as follows:

  • Animal Name
  • Breed
  • Age
  • Weight
  • Sex
  • Color
  • Picture of Animal
  • Documentation of Need


If you are accepted, you be required to sign a rental/lease agreement in which you will agree to abide by the rules of the rental unit or complex and/or neighborhood. Prior to execution, a complete copy of our rental/lease agreement is available for anyone who would like to review it. We take each part of the rental/lease agreement seriously. In addition to other important requirements, please note that your rental/lease agreement will:

A.Require that rent is paid on the 1st day of each month. Additional rent is due for payments made later than the 5th of each month, regardless of weekends, holidays and postage.

B. Require payment of all move-in funds with “certified funds” (cashier’s check, money order, official check). We do not accept cash. If occupancy begins after the 25th of the month, you will be required to pay the prorated current month rent plus the full rent due for the following month.

C. Provide that serious and repeated violations of the lease requirements will result in termination of your rental agreement..

D. Require you to provide Property Damage Liability Insurance naming Realty Management Associates, Inc. as additional insured at the time of move in. You can purchase insurance from your insurance agent, or get a quote here:

E. Required Security Deposit includes these non-refundable amounts; carpet cleaning (cost depends on size of the property), re-key costs ($75.00) and administrative service fees ($150.00).

F. Require you to report any maintenance problems that occur during your tenancy. Failure to notify management can result in you being held responsible for any damages.

G. Require that you properly maintain the property in good clean condition.

H. Require you to change/clean furnace filter not less than every two months.

I. Require you to be responsible for pest/insect control.

J. Require you to prevent all household members, guests and visitors from engaging in any lease violation behavior.

K. Forbid you, any member of your household or your guests from engaging in illegal drug use, sale, manufacture, distribution or other criminal activity on or near the property.

L. Limit your guests to stay for long periods without the advance permission of the landlord.