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Caldwell Property Management

Caldwell rental property management services

Realty Management Associates, Inc., CRMC® (RMA) has provided property management solutions to single-family homes and small apartment properties since 1980. RMA has maintained a history of solid, long-term client relationships throughout Caldwell and surrounding areas.

These relationships were built on sound property management skills, ensuring renters pay rent, owner communication, tenant solicitation and qualification, maintenance supervision, and comprehensive accounting practices.

What we do as your Caldwell Property Manager

Our property management solutions cover everything from ensuring a tenant pays rent to a stress-free rental analysis:

  • Tenant Solicitation
  • Tenant Screening
  • Property Inspections
  • Perform move-in/out and periodic inspections
  • Keep property owners informed of the property condition
  • Effect preventative maintenance solutions per our client’s instruction
  • Contract independent vendor services on our client’s behalf
  • Initiate service on vacant or occupied investment property
  • Address tenants’ concerns
  • Routine Maintenance Supervision
  • 24/7 emergency service availability
  • Administer tenant deposits
  • Enforce all lease terms and rent collection policies
  • Ensure renters pay rent
  • Cash Flow Accounting
  • Provide monthly financial reporting and statements including copies of actual invoices
  • Electronic banking and bill pay services
  • Provide 1099 tax reports and year-end profit and loss statements
  • Optimized monthly rental property value

Benefits of using RMA as your Caldwell Property Management Company

Working with a Caldwell property manager has many benefits, including:

  • The most experienced investment property management company in our market
  • Focus on communication and customer service
  • Monthly newsletters for Landlords and Tenants to keep them informed
  • Preferred vendor relationships ensure timely turnover and quality work
  • Stable Employees. Collective Realty Management Associates, Inc. employment of 124 years between 9 staff
  • Excellent staff-to-door ratio
  • Continuously seeking improvement to service and systems for the benefit of the Owner
  • Peace of mind knowing your tenant pays rent on time and is cared for

Property Marketing

Caldwell property management involves marketing and RMA attracts qualified tenants by advertising on all the most popular national and local websites. Data collected indicates that ads strategically placed, with an optimized rental value, on national tenant solicitation websites is the most successful form of media advertising.

Professional signage is a valuable marketing tool and is placed on the Caldwell rental property to advertise vacancies and attract potential tenants while maintaining an optimized rental value.

Our Caldwell property management company has established professional networks with major employers and government agencies. We work closely with these professionals to assist them with housing needs for their clients and employees.

Our Caldwell property management company maintains a website,, which advertises current and upcoming rental property vacancies. Our property management team also advertises on all the most popular national websites that expose vacant properties to potential tenants outside the Caldwell rental market. Websites, in general, have become a very powerful tool for presenting vacant properties to potential tenants. Our website is viewed regularly by several relocation companies and large employers in the Treasure Valley.

Our Caldwell property management company maintains regular office hours, Monday – Friday 9 am to 5 pm for our client’s convenience. We have a secure system for after-hours drop-off and pick up.

Our fully automated showing system, available 24/7 using email and text communication, guides prospective tenants through the process of home matching, preliminary qualifying, viewing the Caldwell rental property, and encouraging feedback regarding the property. Approximately 80% of the people who we work with use our site to do advanced screening of properties.

Data collected indicates a significant decrease in rental property vacancies when utilizing this system.


Cash Flow Accounting

Property management necessitates the comprehensive financial reporting of all transactions. All Owner funds flow through a special rental trust account maintained by Realty Management Associates, Inc..

On the 25th of the month (the following Monday if it is a holiday or weekend) RMA closes accounting.  On the 27thof the month (the following Monday if it is a holiday or weekend) Clients receive their monthly rental value by ACH automatic deposit to their bank account and can view their statements online through the Owner Portal at our website. Copies of vendor invoices are also provided in pdf form on the Owner portal. Other reports or an optimized rental value, are available at the Owners request. 

Realty Management Associates will pay from property funds all normal operating expenses; such as utility charges, maintenance expenses, HOA dues, advertising, and investment management fees. Accurate receipts of all expenses are kept in the Realty Management Associates, Inc. office.

Realty Management Associates, Inc. will pay from property funds all normal operating expenses; such as utility charges, maintenance expenses, advertising, and management fees. As an Owner’s option, RMA will pay expenses, such as mortgage payments, taxes, and other assessments. Accurate receipts of all expenses are kept in the Realty Management Associates, Inc. office.

1099 financial reporting is filed with the IRS on all taxable income collected on behalf of the Owner. All vendors receiving compensation from the property account will receive 1099 statements.


Property Maintenance Supervision

Protecting the value of the asset is a common goal shared by both Realty Management Associates, Inc. and the Owner. One of the primary goals of our property management company is to obtain quality professional maintenance and repair services at competitive prices and to maintain the Caldwell rental property in a clean and habitable condition.

Realty Management Associates, Inc. uses a work-order system to schedule and supervise all maintenance and repair services for your Caldwell property. The efficient staff of our property management team handles all required preventative maintenance, using the most reliable workmen and tradesmen in the community.

RMA responds to all emergency property maintenance requests promptly. Non-emergency maintenance requests are processed to the satisfaction of the Owner and Tenant. Property owners will be notified by one of our property managers of maintenance requests performed, as per the terms of the Management Agreement.


Screening Prospective Tenants

Industry data show that a significant percentage of all applicants will not qualify as potential tenants. Realty Management Associates, Inc. knows it is much better to have a vacant Caldwell property than a problem tenant! Tenant screening is one of the most important services provided by our property management team. A complete and thorough tenant screening and background check of all prospective Renters help to ensure that illegal activities do not take place on rental properties managed by our investment property management business.

As part of our tenant screening services, each prospective Tenant must have a credit report completed before being considered for tenancy. The next step in the tenant screening process is to complete an Application for Residency, which gives Realty Management Associates, Inc. permission to run a credit report.

A national credit reporting service provides the applicant’s credit history quickly and accurately. The prospective Tenant is responsible for the application fee.

Each prospective Tenant is required to produce verification of employment by submitting W-2 statements, pay stubs, and/or tax returns. Realty Management Associates, Inc. requires the most recent two months’ bank statements, to verify legitimate lifestyle and normal cash flow.

Our Caldwell property managers will contact landlords for the preceding two years. If a potential Tenant has been a homeowner, mortgage payment history and a real estate broker are excellent references. An onsite inspection of the prospective Tenant’s current residence is also conducted, when possible.

After successful completion of the application process and tenancy approved by Realty Management Associates, a lease/rental agreement is executed with the Tenant on behalf of the Owner. Realty Management Associates, Inc. will administer the terms and conditions of said lease/rental agreement.


Rental Property Inspections

As part of our property management and real estate services, each Caldwell investment is thoroughly inspected during vacant periods, and the condition of the investment property is well documented with photographs and extensive notes. These inspections are necessary when holding the tenant accountable, and also ensure that maintenance issues are easily identified and completed.

Another one of our Caldwell property management solutions is routine drive-by inspections conducted periodically to identify any potential issues. When obvious violations of the rental agreement are identified, a complete walk-through inspection is scheduled. The frequency of exterior investment property inspections increases during the summer months and during vacant periods.

It is the policy of Realty Management Associates, Inc. to make introductions to several neighbors; this facilitates a mini neighborhood watch. The neighbors appreciate our concern for the investment property and are eager to report any apparent issues. Our vendor staff is another valuable source of Caldwell rental property inspection. These individuals are instructed to report immediately to RMA any known rental violations or potential problems.

We offer a range of property management services to assist our clients with their investment property needs. If you are ready to get started or simply need more information, please complete the form to the right and as your property manager, we will contact you to discuss options.

Our Leasing Services

Here are some of our leasing services that clients can benefit from:

Determine the monthly rental value

  • Comparative rental market analysis
  • Recommendations to enhance the potential of monthly rental value

Marketing includes

  • Professional metal signage
  • Internet Exposure
  • Networking within professional groups (real estate, legal, accounting, etc)

Preview with prospective tenants

  • Pre-screen potential applicant(s)
  • Supply information and answer questions related to the rental investment
  • Schedule appointments
  • After-hours and weekend showings

Qualify applicants to our terms

  • Employment and income verification
  • Landlords’ references
  • Review credit report
  • Criminal background check

Preparation of Lease Agreement

  • Draft a lease to meet the terms negotiated
  • Facilitate signing and supply copies of the lease to the parties

Collect move-in funds

  • Receive certified funds from the tenant
  • Document transactions and provide accounting

Caldwell Area Information

The present-day location of the City of Caldwell is along a natural passageway to the Inland and Pacific Northwest. Indigenous peoples from the West Coast, north Idaho, and Colorado would come to the banks of the Boise River to trade with the European colonists. The colonists soon learned to follow the paths left by Indigenous peoples and later named these paths the Oregon Trail. Colonists followed the now-hardened routes to seek a better life in the Oregon Territory. Source: Wikipedia

Areas We Serve

We offer our real estate services in Eagle, Kuna, Meridian, Middleton, Nampa, Star, Boise, and in many other areas of Idaho.